• Records Management

    Job Locations US-NJ-Toms River
    Requisition ID 2018-10149
    # of Openings
    1
    Category
    Administrative/Clerical
  • Overview

    The Louis Berger Group, Inc. seeks a motivated individual with knowledge of FEMA Public Assistance Programs to perform records management, document control, and office administrative tasks in our Toms River, NJ office.

    Duration: 3-months initially, in our Toms River, NJ office, with long-term opportunities in other disaster assignments.

    Responsibilities

    Role & responsibilities:

    Daily tasks may include but not limited to the coordination of disaster recovery activities, records management, document control, office management, client interaction, coordinating and organizing records for deliverable preparation, and related administrative tasks.  NOTE: The position may require travel beyond the initial term to other project locations.  Occasional local travel will also be required within Ocean County, NJ.

     

    • Establish and maintain post-disaster filing system
    • Perform quality control and quality assurance for current and archived files
    • Support Project Officers entering Project Worksheets (subgrant applications) and supporting documentation in the EMMIE database
    • Maintain office supply inventories while maintaining good relationships with vendors who support office functions
    • Perform general clerical duties including copying, scanning, and mailing
    • Assist office staff with the preparation, collation, and review of their documents
    • Assist office staff with special projects

     

    Qualifications

    Requirements:

     

    • Highly skilled with MS Office suite of programs is a must; including Excel Pivot Tables. MS Access a plus
    • Must have a valid driving license and the ability to obtain a favorable FEMA Public Trust Background investigation (police investigation, credit check, etc.)
    • Must have strong organizational skills and the ability to manage multiple tasks
    • Excellent work ethic and attention to detail
    • Experience in FEMA Federal and State of NJ recovery policies law, and other regulations a plus
    • Must possess strong verbal and written communication skills

     

    Education and Experience

     

    • Associate’s or Bachelor’s Degree required or equivalent work experience.
    • The most highly qualified individual will possess experience and knowledge of FEMA’s Public Assistance Program, data management, and data validation through the use of Excel Pivot tables as well as disaster software programs.
    • Knowledge of clerical and administrative procedures and systems such as filing and record keeping

     

    Assignment:

     

    • Part time and temporary part time positions will be considered, with compensation commensurate upon experience.

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